Administrative Manager & Executive Assistant

Our client is a global leader in industrial automation and advanced processing solutions, serving high-demand industries around the world. With a portfolio of specialised operating companies, they support producers and processors across the protein value chain to improve productivity, safety, efficiency, and operational performance.

The Southeast Asia (SEA) headquarters, based in Thailand, is entering a high-growth phase. To support this expansion, the company is seeking an experienced Administrative Manager & Executive Assistant to support a growing regional team. Reporting to the Managing Director, this role blends executive support with office management, HR, finance coordination, and marketing tasks. The successful candidate will play a pivotal role in shaping a professional, efficient, and positive workplace environment.

Responsibilities

Executive Support

• Coordinate calendar, travel, and expenses for the Managing Director.
• Manage internal and external communications and visitor arrangements.
• Support the execution of projects and handle confidential matters with discretion.
• Provide local insight and guidance on business and cultural matters.

Office & Facilities Management

• Maintain smooth day-to-day office operations and a positive work environment.
• Manage supplies, facilities, and external service providers.
• Plan and organise meetings, events, and office-wide communication.

HR Administration

• Support onboarding processes and maintain employee records.
• Assist with HR policy adherence and employee engagement initiatives.
• Ensure compliance with local employment laws and company procedures.

Finance Coordination

• Oversee expense submissions and liaise with external accountants.
• Track vendor invoices, payroll processes, and accounts receivable updates.
• Assist in financial reporting and budget monitoring.

Marketing Support

• Coordinate local marketing efforts and event logistics.
• Contribute to social media, translation, and collateral development.
• Assist with research and support regional trade show planning.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• 5–7 years’ experience in office administration or EA roles.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft 365 and collaboration tools.
• Fluent in Thai and English; comfortable working in multicultural settings.
• Proactive, adaptable, and able to work both independently and as part of a team.