Executive Assistant & Marketing Coordinator

Our client is a leading provider of high-quality aircraft containers, catering to the diverse needs of airlines worldwide. Renowned for their commitment to innovation, they set industry standards by delivering durable, user-friendly products that ensure safe and efficient flight operations.

We are seeking an Executive Assistant/Marketing Coordinator to play a pivotal role in supporting the company’s CEO and CFO with administrative tasks. This dynamic position also involves serving as the primary liaison with external marketing partner, coordinating the company’s participation in industry trade shows and events, and leading internal communication efforts to ensure engagement and alignment across the organization.

Responsibilities:

• Manage calendars, schedules, and appointments for the CEO and CFO.
• Organize meetings, including agendas, materials, and minutes.
• Plan complex travel arrangements and logistics.
• Handle confidential information with discretion and professionalism.
• Monitor incoming communications and prioritize urgent matters.
• Prepare reports, presentations, and other key documents.
• Act as the primary liaison with external marketing partner, ensuring smooth communication and project alignment.
• Track marketing campaigns and provide updates to leadership.
• Oversee trade show participation, including registration, logistics, and promotional materials.
• Plan and execute company events such as town halls and team gatherings.
• Create engaging materials, such as newsletters and announcements.
• Ensure consistent messaging and branding across communication platforms.

 
Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration, Marketing, Communications, or related fields.
• Proven experience as an Executive Assistant or in a similar administrative role, with exposure to marketing coordination.
• Demonstrated ability to manage trade shows, exhibitions, and company events.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills in English (additional languages are a plus).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and tools like SharePoint.
• Exceptional interpersonal skills with professionalism in engaging stakeholders at all levels.
• Proactive problem-solver with attention to detail and the ability to meet tight deadlines.